Artsclamation – Artist Information

Important information and forms for accepted artists: 

  • Event Contact: Nicole Taylor 865-531-5205  |
  • Event Location: Rothchild Catering & Conference Center –  8807 Kingston Pike, Knoxville, TN 37923 – Google Maps Link   
  • Commission –  30% on each sale, including commissioned sales during the event. Inventory list needed by Sept. 20. 
  • Reservation Fee $75 (non-refundable) due by September 2, 2019
Artist Reservation Fee
Artist Profile
Artist Inventory List
Artist Invitee List
2-D Process for Selling
3-D Process for Selling


2D Display Information

As a two-dimensional artist, you will have a display area using one side of three peg-board panels.  Each panel is 4’ wide and 8’ tall.  The panels will be hinged and arranged in either a “Z” or a “U” formation.  Lighting and hooks will be provided.  Remember, the majority of your work should be framed.  Unframed pieces should be wrapped in plastic and may be stored in a bin in your booth.  You will be responsible for providing a bin for your unframed work.  Floor space will be limited; therefore, if you plan to bring a bin, it should not exceed 36 inches wide by 18 inches deep.  Our preview party is usually well attended, so your floor space will be more limited on Friday than Saturday; easels will not be permitted on Friday night.  At the discretion of the event coordinator and as space permits, one easel may be permissible at the public sale on Saturday.  For the protection of your artwork and our guests, you also may not stack artwork against walls or windows.

3D Display Information

As a three-dimensional artist, you will have designated floor space to create a display.  Inside your area, you will have two skirted/clothed table(s), 6 feet in length, to use for building your display, as well as two swing arm lights and a chair. If you are bringing your own display (or pieces of one) and do not need any of these items, please let me know.  Also, if you have special needs for your booth, please contact me as soon as possible to discuss in greater detail.   Our preview party is usually well attended, so your floor space will be more limited on Friday than Saturday.


Schedule of Events

Friday, October 25 

Artists may arrive to load in art from 9 a.m. – 3 p.m.  We will have volunteers available to assist with set-up.  At 3 p.m., all artists should clear the Lighthouse event center for Preview Party set-up.  Artists to arrive at party no later than 5:45 p.m.  The Preview Party is from 6 p.m. – 9 p.m.

Preview Party Tickets You will be given one ticket for your guest to attend our preview party on Friday, October 25.  Your name badge (provided in your artist bag at registration) will be your ticket.  If you would like to purchase additional tickets please call 865.531.5205.  Each ticket is $50.

  • 7 a.m.                      Event director arrives 
  • 8 a.m.                      Foundation staff arrive
  • 8:45  m.                  Volunteers arrive
  • 9 a.m.                    Artists begin arriving for set-up
  • 11:30 a.m.              Lunch available
  • 3:30 p.m.              Artists set-up complete
  • 5:45  m.                 All Artists at party
  • 6 p.m.                      Preview party doors open
  • 9 p.m.                      Preview party closes

Saturday, October 26

Public sale is from 9 a.m. – 5 p.m.  Artists to arrive at sale by 8:45 a.m.  Volunteers will be available to assist with breakdown.

  • 8 a.m.                       Fort Sanders Foundation staff arrive; relieve security
  • 8:45 a.m.                Artists and volunteers arrive
  • 9 a.m.                      Public Sale opens
  • 5 p.m.                      Public Sale close / Artists and Gallery breakdown (5:05 p.m.
  • 8 p.m.                      Event Breakdown Complete


Knoxville Area Accommodations

As previously mentioned, Saturday, October 26  is also the date of a UT home football game.  Hotel availability in Downtown Knoxville and near the university will be limited.  Here are some hotels in the surrounding area that may be of assistance for your stay during Artsclamation.   Keep in mind that since it is a football game weekend, some discount hotel booking sites may not have a true listing of available rooms (as rooms have not been released for discounts).  Contacting the hotel directly may be the best way to check availability.

Cedar Bluff Area (closest to venue) 

  • Embassy Suites Knoxville West – 9621 Parkside Dr, Knoxville, TN, 37922
  • TownePlace Suites by Marriott Knoxville Cedar Bluff – 205 Langley Place, Knoxville, TN, 37922
  • Courtyard by Marriott Knoxville Cedar Bluff – 216 Langley Place, Knoxville, TN, 37922
  • Residence Inn By Marriott Knoxville Cedar Bluff – 215 Langley Pl, Knoxville, TN, 37922
  • Best Western Plus Cedar Bluff Inn – 420 N Peters Rd, Knoxville, TN, 37922
  • Home2 Suites by Hilton Knoxville West – 380 N Peters Road, Knoxville, TN, 37922
  • Hilton Garden Inn Knoxville West/Cedar Bluff – 216 Peregrine Way, Knoxville, TN, 37922
  • Baymont Inn & Suites Knoxville/Cedar Bluff – 209 Market Place Boulevard, Knoxville, TN, 37922
  • Microtel Inn by Wyndham Knoxville – 309 N Peters Rd, Knoxville, TN, 37922
  • Quality Inn And Suites Knoxville – 317 North Cedar Bluff Road, Knoxville, TN, 37923
  • Holiday Inn Knoxville-West, I-40 & I-75 – 9134 Executive Park Drive, Knoxville, TN, 37923
  • Hampton Inn Knoxville-West At Cedar Bluff – 9128 Executive Park Dr, Knoxville, TN, 37923
  • Country Inn & Suites By Carlson, Knoxville At Cedar Bluf – 9137 Cross Park Drive, Exit 378 – Cedar Bluff Exit, Knoxville, TN, 37923

Bearden Area

  • Hampton Inn & Suites Knoxville Papermill Drive – 601 N Weisgarber Road, Knoxville, TN, 37917
  • Holiday Inn Express Hotel & Suites Knoxville West -Papermill – 6324 Papermill Dr, Knoxville, TN, 37919 ‏‎
  • Courtyard by Marriott Knoxville West/Bearden – 250 Brookview Centre Way, Knoxville, TN, 37919
  • La Quinta Inn & Suites Knoxville Central Papermill – 1317 Kirby Rd, Knoxville, TN, 37909

Farragut/Turkey Creek Area

  • SpringHill Suites by Marriott Knoxville at Turkey Creek – 10955 Turkey Dr, Knoxville, TN, 37934
  • Clarion Inn & Suites at Turkey Creek – 11341 Campbell Lakes Dr, Knoxville, TN, 37922‏
  • Hampton Inn and Suites Knoxville -Turkey Creek/Farragut – 11340 Campbell Lakes Dr, Knoxville, TN, 37934
  • Staybridge Suites Knoxville-West – 11319 Campbell Lakes Dr, Knoxville, TN, 37934
  • Country Inn & Suites By Carlson, Knoxville West – 805 N Campbell Station Rd, Knoxville, TN, 3793
  • Fairfield Inn & Suites Knoxville West – 11763 Snyder Road, Knoxville, TN, 37932
  • Holiday Inn Express & Suites Knoxville-Farragut – 816 N Campbell Station Rd, Knoxville, TN, 37932
  • Comfort Suites – 811 N Campbell Station Rd, Knoxville, TN, 37932
  • Homewood Suites by Hilton Knoxville West – 10935 Turkey Dr, Knoxville, TN, 37922
  • Candlewood Suites Knoxville- 10206 Parkside Dr, Knoxville, TN, 37922

‏‎Emory Road Area/North

  • Comfort Inn Powell – Knoxville North – 7585 Barnett Way, Powell, TN, 37849
  • Holiday Inn Express Hotel and Suites Powell – 7520 Conner Rd, Powell, TN, 37849
  • Country Inn & Suites By Carlson Knoxville- I-75 North – 7534 Conner Rd, Powell, TN, 37849

Strawberry Plains/East

  • La Quinta Inn & Suites Knoxville Strawberry Plains – 7210 Saddle Rack St, Knoxville, TN, 37914
  • Best Western Plus Strawberry Inn & Suites – 7260 Saddlerack St, Knoxville, TN, 37914
  • Comfort Suites East – 7230 Region Ln, Knoxville, TN, 37924
  • Fairfield Inn & Suites Knoxville/East – 1551 Cracker Barrel Ln, Knoxville, TN, 37914
  • Red Roof Inn & Suites Knoxville East – 7525 Crosswood Blvd, Knoxville, TN, 37924
  • Econo Lodge Inn And Suites East – 7424 Strawberry Plains Pike, Knoxville, TN, 37924
  • Holiday Inn Express Knoxville-Strawberry Plains 730 Rufus Graham Rd, Knoxville, TN, 37924